Stage 1 Planning: Analysis of the Brief

For the graded unit, the brief states that we must create a 6-8 minute documentary, that can be placed into a one-hour long show, filled with other packages on a specific theme or subject. As part of the grade, I will need to create a package that can be devised, edited and produced by myself on a chosen subject, that fits into the theme that will be decided between the group.

Before deciding on a chosen theme, the group must decide on a specific radio station and time of broadcast that can help us obtain a feel and understanding of the type of show that will need to be created. To do this, I will need to listen to different stations, and multiple shows to gain a broader understanding of the type of show necessary. For this, I will need to take into consideration the target audience of the station, the general likes and dislikes, along with the stations location. This is necessary to help create an hour long show, that will stick to a specific station and feel to make the magazine programme entertaining for the listeners.

As the listeners are the importance of each show, focusing on a target audience will also be required. I’ll need to look into what type of listener would want to tune into my magazine programme to help rearrange the content to their likings. To do this, I will need to think of the type of person tuned in, and focus on their age, gender, location and interests.

For my documentary, I will need to focus on making sure I research the topic I have chosen. The information must be precise and correct to cover the full 6 – 8 minutes that I am limited to. As part of the graded unit, I require 3 guests (minimum) to bulk up the documentary and help give insightful knowledge that I will need to record and interview. I will also need to decide on relevant music and sound effects to help keep the audience enticed. Once I have decided on an idea, and researched the programme, I will then need to pitch this to my class and sign all form releases.

I must also make sure that I have access to the equipment to create the documentary before pitching. I need to make sure I have access to the radio studio already installed with Synergy, as well as the microphones, audio clips and guests – along with an audio editing software such as Pro Tools to make sure all the work can be completed. I will also need to make sure I focus on all costings, such as hiring studio space and actors, in the case of being unable to use the student studio.

Before the show, I will have the audio release forms ready, as well as making sure the areas used for interviews are Health and Safety verified for the guests and I. As well as making sure all ethical guidelines are met before interviewing children.  As the hour long show approaches, changes may need to be made. Therefore, I must have a Plan B in case of any problems, such as a failed appearance of a guest or a technical fault.

The documentary must then fit into a one hour magazine programme, filled with multiple documentaries edited and produced by other students. As a group we must decide on a specific theme for our hour long show, making sure that the content is all similar and that the show runs smoothly. The style must remain the same throughout, based on the station style previously decided, as well as making sure the extra guest not included in the documentaries is timetabled into the hour long show, yet still in line with the theme of the whole hour.

With this group, we must decide on specific team roles and understand everyones strengths and weaknesses to create an hour long magazine programme that runs smoothly. While each member must create their own documentary – presenting and interviewing, along with producing the show can be decided as a whole to script the programme correctly and help things run efficiently. With this group, we must attend meetings and create minutes on plans to help prepare for the show, making sure that we work together.

For budgeting, an hour at Banana Row Studios in Edinburgh would cost £30, and an hour with a presenter would cost, £125 – making the total spend £155. This would not include travelling expense which would be dependant on location of each guest.

Our show will be live on the 17th of May 2016, however there are many things we need to plan before this, to make sure that the hour can run as smoothly as possible.
To do this, we must set deadlines on creating the documentary, planning and scripting as well as extra jingles and effects all set for the day of broadcast.
To keep on track, these meetings will help create check points and a Gantt chart should be used to visually show our current situation.

Attachments:
RiskAssessmentForm-Matt

Planning Timeline

Start Date Duration End Date
Brainstorm Ideas 01-Mar 7 07-Mar
Team Discussion 08-Mar 7 14-Mar
Brainstorm Guests 15-Mar 7 21-Mar
Story Arc 22-Mar 7 28-Mar
Pitch 29-Mar 7 04-Apr
Contact Guests 05-Apr 7 11-Apr
Organise Questions 12-Apr 16 28-Apr
Interview Guests 13-Apr 15 28-Apr
Edit Interviews 29-Apr 4 02-May
Organise SFX & Music 26-Apr 7 02-May
Record Presenter 02-May 1 03-May
Edit Audio 03-May 5 07-May
Final Edit Package 08-May 2 10-May
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Stage 1 Planning: Analysis of the Brief

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